Property Management

Residential & Commercial Property Management

Company Profile

MD Property Management is a highly professional Property Management Company based in Dublin 4. We have a wealth of experience in managing properties all over Dublin City & County and manage our clients’ properties to a very high standard.

We tailor our services to meet the specific need of our clients and offer them a personal & committed service. It is our policy to continuously evaluate the services provided to our clients’ and to ensure their complex is being run efficiently with excess costs being eliminated.

We believe that a good working relationship with the board of management is central to an efficiently managed development.

MD Property Management specialise in Commercial and Residential Property Management. at present we currently manage 31 developments across Dublin, Kildare and Wicklow with a total of 1,500 individual units.

 

Our People

Mark Dunleavy BA Mod – Managing Director

MD Property Management was established by Mark Dunleavy in 2004 and since then has gone from strength to strength. Mark is a Business Graduate from Trinity College Dublin and has a Degree in property law, accountancy and marketing. Mark has been involved in managing and maintaining property since 2001.  

Alan Brady – Property Manager

Alan is a building services engineer with 5 years experience in the design, supervision and coordination of Mechanical & Electrical Services for all types of buildings. From attending sites of new builds he would be familiar of how buildings are constructed and how services are installed from below ground to roof level. He was involved with tendering of Mechanical and Electrical contracts as well as the plant service maintenance agreements thereafter.

 

Other members of the MD Property Management team include:

  • Karl Dunleavy Capt. Ret.
  • Robert Dunleavy BCL MA (Legal)
  • Leah Monks (Finance)
  • Debra Shaw (Finance)
  • Anna Dunleavy (Manager)
  • Aidan Sloan (Admin)
  • Finian Divilly (Admin).

 

General Management

We ensure that the highest standard of service is being provided to our clients at all times. We regularly evaluate all our clients’ service providers and carry out ‘spot checks’ to ensure that they are fulfilling their duties in a proper and timely manner. Also, due to the nature of our business, we are in constant contact with alternative suppliers and contractors which allows us to keep up to date with current market prices and services. We can then compare and contrast different suppliers in the same industry so as to ensure that our clients are receiving the best value for money service available.

 

Budget Auditing

In the past we have successfully cut our clients annual expenditure by up to 15% through auditing the services provided to the building and negotiating with suppliers in a constant bid to ensure value for money. At the start of each new financial year we tender out specific services to different suppliers in an effort to keep up to date with current market trends and to avoid supplier complacency. We consult with the Board of Directors during this process.

 

Responsiveness & Reporting

We aim to respond instantly to our clients’ queries and to periodically communicate with them to ensure that needs are being met. It is our policy to encourage residents to notify us of any problems they may have as soon as possible so that they may be attended to in a timely manner. We log all correspondence with our company in our call logs and action plans. These are reviewed on a regular basis in order to ensure that all issues noted are being dealt with in a professional manner.

 

Insurance Claim Handling

MD Property Management requests all owners notify its offices of all claims or potential claims in a timely manner so that we may help administrate the claim. Upon notification of a claim MD Property Management will notify the company broker and the Board of the claim and its details. We liaise with the claimant, the broker, the insurance company and their loss adjuster regarding all aspects of the claim and report back to the Board its status. From time to time MD Property Management may request a loss assessor to be appointed on behalf of the management company to ensure that the claim is in line with the actual loss. MD Property Management will consult with the Board in such instances.

 

Debt Recovery

MD Property Management is responsible for collecting all Management Fees due from all members on an annual basis as per the terms of the lease agreement. MD Property Management maintains an effective and timely response to arrears in payment of service charges, including the provision of interest charges & legal fees in accordance with title. MD Property Management will issue invoices and regular reminders to all clients to ensure efficient payment of service charges. In the event that a service charge remains unpaid MD Property Management will liaise with the Management Company’s solicitors and assist in any subsequent court actions if necessary.

 

Funds Management & Sinking Fund Analysis

Funds Management

MD Property Management maintains the company bank account(s) held in the name of the client for the receipt of all monies. MD Property Management will also set up and maintain a fixed term deposit account(s) for all the company’s reserve funds.

Sinking Fund Analysis

It is the policy of MD property Management to compile a sinking fund analysis for each development. MD Property Management conducts a survey in order to identify all aspects of a development that require maintenance in the medium to long-term. Each building component has a specified life cycle, we place each component on a time scale and attribute appropriate costs to these components at today’s prices and index them up year on year. This allows development to accurately budget for their sinking fund. This work can be carried out in conjunction with a qualified building surveyor and is an excellent basis for sinking fund budgeting.

Note: The Multi-Unit Development bill is currently before the Dail. This bill deals with many aspects of the management of Multi–Unit Developments including the treatment of the Building Investment Fund (Sinking Fund). At present the bill is specifying a €200 per unit amount to be billed to every unit on an annual basis. This is to be monitored as it has implications for future Sinking Fund calculations and budgeting.

 

Office Hours

The Offices of MD Property Management are open from 9:30am to 5:30pm Monday to Friday.

 

24 Hour Emergency Service

MD Property Management provide a 24hr Emergency Service as part of their basic management fee, whereby one of our property managers will be on call 24 hours a day in order to deal with any issues that may arise in a given development. Emergencies may be defined as any one of the following:

-          Vehicular/Pedestrian Gate Failure.
-          A Mains Electricity, Gas or Water Failure.
-          A Water Leak into an Apartment or Common Area.
-          A Break-in.
-          A Fire and/or Fire Alarm Activation.
-          A Common Area Door Lock Failure.
-          A Mains Sewerage Leakage/Blockage.

Should the need arise; our property managers are on call 24 hours in order to visit a site to help rectify a problem.